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7 Best Quickbooks Alternatives With Invoicing

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Best Invoicing Software for Consultants: ZarMoney Review

Navigating the business aspects of consultancy can often feel like steering a ship through uncharted waters, especially when managing finances. One tool that can be a true lifesaver is invoicing software. Let's set sail on a voyage to understand why ZarMoney is the best invoicing software for consultants.

Creative Invoicing with ZarMoney

ZarMoney offers impressive invoicing features. The heart of any invoicing software lies in its capability to generate detailed invoices. As a consultant, you can effortlessly create professional, customizable company invoices with ZarMoney that accurately reflect your business and services.

It's an online invoicing platform that simplifies invoicing, helping business owners manage outstanding payments efficiently.

Borders Are No Barrier: Accepting Credit Cards Online and ACH Payments

In an increasingly connected world, consultants often work with clients from different geographies. ZarMoney supports this global approach with the ability to accept online payments. This key feature lets consultants easily process client payments, including credit card and ACH payments. It offers payment flexibility by integrating with a dozen payment gateways.

Perfect Projections: Quotes and Estimates

Before you embark on a consulting project, your potential clients may request a quote or estimate. ZarMoney simplifies this process by allowing you to create and send estimates effortlessly. This can be particularly useful for more complicated projects, where providing an accurate quote is essential for setting client expectations and ensuring the project's financial viability.

Streamlining Cash Flow with Invoice Status Notifications

Staying on top of the status of your invoices is crucial for cash flow management. ZarMoney offers automatic notification via email and text for important invoice statuses, such as when an invoice is paid, overdue, or confirmed by the client. These automated reminder emails can help manage late payments effectively, keeping your cash flow in check.

Effortless Recurring Invoicing for Consultants

Many consultants operate on a retainer or subscription basis, necessitating recurring invoices. ZarMoney can automatically generate and send these invoices for recurring charges, streamlining the invoicing service and freeing you up to focus on your consulting business.

Notifications via Text and Email

With the dynamic nature of a consultant's work, it's easy to lose track of your outstanding payments, putting a strain on your cash flow. But fret not! ZarMoney's timely notifications via text and email ensure you're always updated about important actions related to your invoices.

With ZarMoney, you can set up automatic payment reminders for your clients, ensuring they know their due payments. Automated reminder emails save you time and give a professional feel to your invoicing process. Moreover, ZarMoney goes one step further by allowing you to customize notifications. You can set the tone of the email, choose what information to include, and decide when and how often these reminders should be sent.

Simplify Billing with Automated Invoices 

If you work with clients on a retainer basis or provide services that require subscription billing, the last thing you want to do is generate the same invoice every billing cycle. That's where ZarMoney's recurring invoices feature comes in. This feature lets you automatically generate and send invoices for recurring charges, saving you from the monotonous and time-consuming task of creating identical invoices repeatedly.

In addition to freeing up your time, this feature ensures that your invoices are sent out promptly every billing cycle, improving your cash flow and reducing the likelihood of late or missed payments. You can set different billing frequencies, choose the start and end dates, and pause or stop recurring billing as required. This flexibility makes ZarMoney's recurring invoices feature a robust solution for managing subscription or retainer-based billing in your consulting business.

Story of Transactions: Customer Statement

ZarMoney's Customer Statement feature provides a comprehensive overview of all transactions, invoices, and payments for a particular client. If you're dealing with clients who request regular updates or clients with whom you have multiple ongoing projects, providing a customer statement can quickly and succinctly show them the status of their accounts.

It details their transaction history, including invoice dates, payment dates, amounts due, and any overdue payments, all at a glance. This feature is not just beneficial for your clients; it's a handy tool for your business management as well. With ZarMoney's customer statement feature, you can quickly identify outstanding invoices, monitor your cash flow, and plan your future business strategy accordingly.

Make it Personal: Customizable Payment Terms

ZarMoney's payment terms feature allows you to set and manage different client payment terms. Whether you have clients who pay on receipt, net-30, net-60, or any other terms, you can tailor your payment terms to meet those needs. You can even extend or shorten payment terms for individual clients based on your relationship with them, seasonal factors, or other reasons.

This flexibility goes a long way in accommodating various business models and client preferences. It ensures a smoother invoicing process and helps maintain positive client relationships. ZarMoney's payment terms feature is not just about getting paid; it's about getting paid in a way that works best for your business and your clients.

Taxing Matters Simplified: Sales Tax Calculations

Invoicing software should be able to do more than just generate invoices; it should make the billing process easier, including sales tax calculations. Navigating the maze of sales tax can be daunting, but ZarMoney takes this complexity and simplifies it. ZarMoney automatically calculates and adds the appropriate sales tax to your invoices.

This means you no longer need to manually calculate taxes, saving you time and reducing the chances of errors. It also stays updated with the latest tax laws, so you can be sure that your invoices are always compliant. Moreover, it is capable of handling different tax scenarios. Whether you're selling taxable or non-taxable services, dealing with tax-exempt customers, or dealing with different tax rates for different locations, ZarMoney can handle it. 

Synced and Secure: Bank Connection and Bank Account Reconciliation

One key feature that sets ZarMoney apart from other invoicing software is its bank connection and reconciliation capabilities. These features ensure that all your financial transactions align with your bank records. With ZarMoney, you can connect your bank account to the software, automatically updating your financial transactions, including invoices and payments.

The bank account reconciliation feature allows you to cross-verify your ZarMoney transactions with your bank records. This can help you identify loopholes and ensure your financial data's integrity and accuracy. ZarMoney allows you to manage your consulting business more effectively by providing a real-time, accurate picture of your finances. You can make more informed business decisions, forecast cash flow, and identify financial issues before they become problems.

Insights That Matter: Comprehensive Reporting

Data is king today, which is no less true when managing your consultancy. The comprehensive reporting feature of ZarMoney offers insights and analysis about your invoices, such as which ones have been paid, which are due, and which are overdue. These reports are customizable to suit your needs and are generated for any date range.

In addition to helping you manage your finances, these reports provide valuable insights into your business operations. You can identify trends, uncover growth opportunities, and spot potential issues early. With ZarMoney at your side, you're well-equipped to conquer the challenges of managing your business financials and propel your consultancy to new heights.

A Cut Above the Rest: ZarMoney versus Competitors

When it comes to invoicing software, the market is full of contenders. While all these platforms offer invoicing tools, ZarMoney stands out with its consultant-centric design and superior feature set.

Unlike other platforms that cater to a broad range of businesses, ZarMoney's capabilities are finely tuned to meet the needs of consultants, offering an all-in-one invoicing and accounting software solution that is truly bespoke.




Zoho Invoice

Sage Business Cloud Accounting



Professional and customizable invoices

Online payments (Credit Cards and ACH)

Quotes and Estimates

Notifications via Text and Email

Recurring Invoices

Customer Statement

Sales Tax Calculations

Bank Connection and Bank Account Reconciliation

Comprehensive Reporting


As evident in the table, ZarMoney outshines its competitors in several critical aspects for consultants. Notably, it excels in offering customized payment terms, notifications via text and email, and connecting with your bank for seamless reconciliation, features that most of its competitors lack. This robust feature set places ZarMoney a cut above the rest, making it the top invoicing software for consultants.


In conclusion, ZarMoney, with its comprehensive suite of features and intuitive design, is the perfect partner for consultants seeking an efficient invoicing and business management solution. Its attention to detail and focus on delivering a seamless user experience make it the top choice among invoicing software for consultants. As a consultant, you can trust ZarMoney to streamline your financial processes. 

Frequently Asked Questions about ZarMoney

Choosing the right invoicing software for your consultancy business can be overwhelming. To help guide you, we've compiled answers to some of the most common questions about ZarMoney.

1.   Does ZarMoney support online payments?

Yes. ZarMoney integrates with multiple payment gateways and allows you to accept online payments, including credit card payments and ACH payments.

2.   Is ZarMoney suitable for a solo consultant?

Absolutely. ZarMoney is scalable and can cater to businesses of all sizes, including solo consultants.

3.   How secure is my data with ZarMoney?

ZarMoney uses advanced security measures to ensure your data is secure. Your information is encrypted and stored in secure data centres.

4.   Can ZarMoney handle sales tax for different regions?

Yes. ZarMoney can automatically calculate and apply the appropriate sales tax for different regions.

5.   How does ZarMoney help with late payments?

ZarMoney allows you to set up automated reminder emails for clients about their upcoming and overdue payments, helping you to manage late payments effectively.

6.   Can I generate financial reports with ZarMoney?

Yes. ZarMoney offers a comprehensive reporting feature that can generate detailed financial reports, giving you a clear picture of your business's financial health.

7.   Does ZarMoney have a free trial?

Yes. ZarMoney offers a 30-day free trial, so you can explore its features and determine if it is the right fit for your business.

8.   Can I customize invoices with ZarMoney?

Yes. ZarMoney allows you to create professional, customizable invoices that reflect your business's identity.

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