6 Best Wave Invoicing Alternatives To Consider in 2024

Wave has been a popular tool for many, but it's not a one-size-fits-all solution. Different businesses have varied needs and sometimes require specialized features that Wave might not offer. From the multitude of software solutions available, we've sifted through and chosen the ones that come in the best list. 

This article will explore the details of each Wave Invoicing alternative, covering key features, pros and cons, and everything in between, ensuring you have all the information you need to know to make an informed decision.

Here’s the list of 6 Best Wave Invoicing Alternatives To Consider in 2024:

1. ZarMoney
2. QuickBooks Online
3. Zoho Books
4. FreshBooks
5. Xero
6. Invoice Ninja

1- ZarMoney

ZarMoney is an appealing option for businesses seeking Wave Invoicing alternatives. This cloud-based solution offers a range of features for efficient financial management. ZarMoney doesn't just focus on invoicing; it provides an integrated platform for handling various accounting tasks. Users can manage their inventory, track expenses, and process payments all in one place.

Features of ZarMoney

• Smooth billing and invoicing
• Customizable invoice creation
• Real-time inventory tracking
• Smooth integration with a range of business tools
• Expense tracking
• Project management capabilities
• Advanced inventory management
• Recurring billing
• Receipt scanning for expense management
• Customer and client portals
• Cloud-based accessibility
• User-friendly interface

Top 3 Features

1- Customizable Invoicing

A standout feature of ZarMoney is its extensive invoice customization. This enables businesses to customize their invoices to reflect their brand identity—a vital capability often sought after by those looking for alternatives to automate their invoicing process.

2- Track invoices and payments

ZarMoney offers extensive tracking and invoice management. This feature guarantees businesses can keep track of sent, paid, and overdue invoices, providing a clear financial overview. This management level is a key factor as it helps control cash flow and accounts receivables better.

3- Recurring Bill

As part of its invoicing suite, ZarMoney provides a recurring billing feature. This is essential for businesses with regular client transactions that need an efficient system to automate the billing process. Such feature can help businesses aiming to save time and reduce manual workload.

Pros of ZarMoney

• Offers improved invoice customization, allowing businesses to align their billing documents closely with their brand identity.
• The cloud-based system offers immediate updates and 24/7 access to financials.
• An easy-to-use interface that simplifies financial procedures.
• Integrates inventory management with its invoicing system, which benefits businesses dealing with physical products. This feature is not commonly found in basic invoicing tools like Wave.

Cons of ZarMoney

• It might have a steep learning curve for those new to accounting software.

Pricing of ZarMoney

ZarMoney has three pricing plans

• 15 Days Free Trial
• Entrepreneur $15 / month / 1 user
• Small Business $20 / month / 2 users
• Enterprise $350 / month / 30+ users

Integrations of ZarMoney

• Gusto
• PayPal
• Stripe
• Zapier
• Authorize.Net

Rating

ZarMoney has been given 4.7 stars out of 5, according to Software Advice.

Testimonials

Customer Support of ZarMoney

• Knowledge Base
• FAQs/Forum
• Phone Support
• Email/Help Desk
• Chat
• 24/7 (Live rep)

Bottom line

ZarMoney is a noteworthy alternative to Wave Invoicing. It excels with its broad invoice customization capabilities, extensive financial management features, and capability to support multiple users, placing it as a top choice among alternatives to Wave Invoicing. Its invoicing system's inclusion of detailed financial reporting and inventory management marks it as an inclusive solution for businesses. 

2- QuickBooks Online

QuickBooks Online is recognized as a viable Wave Invoicing alternative and is particularly suited for small businesses. It encompasses a range of functionalities, including efficient expense tracking, customizable invoicing, and extensive financial reporting. Its accessibility across various devices, such as smartphones and computers, facilitates effortless management of business finances.

List of Features

• Create and send custom invoices
• Track invoice status and payments in real-time
• Send automated payment reminders
• Accept online payments
• Automate invoicing task
• Create and send estimates
• Track sales tax
• Progress Invoicing

Top 3 Features of QuickBooks Online

1 - Progress Invoicing

QuickBooks Online introduces an innovative feature known as Progress Invoicing, explicitly designed for long-term projects. This allows businesses to issue invoices in phases, ensuring cash flow throughout the project. Businesses no longer have to wait until project completion to receive the full payment, facilitating better financial health and cash management.

2 - Automate Invoicing Task

QuickBooks Online recognizes the significance of automation in invoicing. The platform enables users to set recurring invoices, ensuring timely billing without manual intervention. This saves time and reduces the possibility of errors, making it a notable feature, especially for service-based businesses handling numerous clients.

3 - Track Invoice Status and Payments

Monitoring financial transactions is important for any business to maintain its financial health. QuickBooks Online offers tracking of invoice statuses and payments. This feature aids in immediate bank reconciliation, ensuring that the Business's financial reports are always up-to-date and accurate.

Pros of QuickBooks Online

• Extensive financial management tools, including expense tracking and invoicing features.
• User-friendly interface complemented by a strong accounting backbone.
• Customizable invoice templates to align with business branding.

Cons of QuickBooks Online

• Some users might find the extensive features overwhelming.
• Pricing plans may seem steep compared to other basic accounting software options.

Pricing of QuickBooks Online

• Simple Start: $30/month
• Essentials: $60/month
• Plus: $90/month
• Advanced: $100/month

Integrations

• PayPal 
• WordPress
• Mailchimp
• QuickBooks Time
• Wix
• Rippling
• Shopify
• Eventbrite
• Gusto
• Vagaro
• Time tracker

Rating

QuickBooks Online has been given a rating of 4.3 out of 5 on Software advice.

Testimonials

Customer Support of QuickBooks Online

• Chat
• Knowledge Base
• 24/7 (Live rep)
• FAQs/Forum
• Email/Help Desk
• Phone Support

Bottom Line

QuickBooks Online is a valuable alternative to Wave Invoicing, particularly for small businesses. It offers a variety of accounting features, and with its availability on web, Android, and iOS platforms, it provides flexibility for managing finances on different devices. This ease of use and platform versatility make QuickBooks Online a notable choice for those exploring Wave Invoice Alternatives or other Wave Alternatives.

3- Zoho Books

Zoho Books is an excellent choice among Wave Invoicing alternatives, which offers a well-rounded accounting solution for small to medium-sized businesses. It provides features like efficient invoice creation and management, detailed financial tracking, and insightful reporting tools. Its user-friendly interface and functionality for automating workflows improve overall financial management efficiency.

List of Features

• Recurring invoices
• Online payments
• Invoice templates
• Invoice automation
• Customer Portal
• Create and send invoices
• Invoice reports

Top 3 Features of Zoho Books 

1 - Recurring Invoices

Zoho Books simplifies the invoicing process for businesses with its recurring invoices feature. This feature is especially beneficial for service-based businesses with regular billing cycles. It make sure timely and consistent billing without the need for manual intervention each time, improving efficiency and ensuring better cash flow management and financial health for businesses.

2 - Customer Portal

Prioritizing customer experience, Zoho Books' customer portal provides clients with a dedicated space to view their invoices, payments, and financial interactions with the Business. This transparent system boosts customer trust and facilitates smoother financial transactions. 

3 - Invoice Reports

The software's invoice reports offer detailed insights into clients' invoicing and payment patterns. These insights enable firms to find consistent payers, improve financial planning, and adjust their plans.

Pros of Zoho Books

• Online accounting program that is all-inclusive and has both basic and sophisticated invoicing functions.
• User-centric interface facilitating easy navigation and quick task completion.
• An array of customizable invoice templates catering to various business needs.

Cons of Zoho Books

• It might have a learning curve for users new to cloud-based accounting software.
• Some users may need help with certain features.

Pricing of Zoho Books

• Free Plan $0 per organization/month
• Standard Plan: $10 per organization/month
• Professional Plan: $20 per organization/month
• Premium Plan: $30 per organization/month
• Elite Plan: $100 per organization/month
• Ultimate Plan: $200 per organization/month

Integrations

• Stripe
• PayPal and PayPal Business
• Razorpay
• Paytm Payment Gateway
• 2checkout
• Braintree
• Authorize.net
• CSG Forte
• Mercado Pago
• Paygate
• PayEx
• Paystack

Rating

Zoho Books has been given an average rating of 4.4 out of 5.

Testimonials

Customer Support of Zoho

• Knowledge Base
• FAQs/Forum
• Phone Support
• Email
• 24/5 Call

Bottom Line

Emerging as a major force in the accounting software market, Zoho Books offers a wide range of functions, from simple to sophisticated, to meet the demands of all types of businesses. With its customer site and customizable invoice templates, it demonstrates its dedication to improving the user experience. Businesses may use Zoho Books for more than simply invoicing; it's a complete financial management platform that can be customized for small and large enterprises. 

4 - FreshBooks 

FreshBooks is a noteworthy option for small businesses and freelancers seeking Wave Invoicing alternatives. Its many capabilities include simple invoicing, effective expense tracking, and time and project management tools. FreshBooks sets itself apart with an easy-to-use design that simplifies financial management and accounting duties.

List of Features

• Automate recurring invoices
• Create and send professional-looking invoices
• Accept online payments
• Track invoice status
• Set up late payment reminders
• Send invoices from your mobile device

Top 3 Features of FreshBooks 

1- Track Invoice Status

The platform's 'Track Invoice Status' feature is designed to provide businesses with a detailed view of each invoice's progress, from the initial draft stage through to final payment. This identifies that businesses have a clear and up-to-date understanding of their invoicing status.

2 - Create and Send Professional-looking Invoices

FreshBooks provides customizable invoice templates, allowing businesses to craft professional invoices that resonate with their brand identity. Besides aesthetic appeal, FreshBooks offers a simplified invoicing process, facilitating quick invoice generation and sending and improving the efficiency of financial transactions.

3 - Send Invoices from Your Mobile Device

Recognizing the need for mobility in the modern business environment, FreshBooks can send invoices directly from mobile devices. This feature is a boon for on-the-go business professionals, ensuring that distance and travel don't hinder their invoicing process.

Pros of FreshBooks

• All-inclusive cloud-based accounting software packed with both basic and advanced features suitable for diverse business needs.
• The intuitive user interface simplifies complex accounting tasks, making it accessible for beginners.
• Strong mobile capabilities make sure business accounting is possible anytime, anywhere.

Cons of FreshBooks

• It may be expensive for startups or sole proprietors looking for basic accounting features.
• Integrations with third-party apps can be improved for more smooth business operations.

Pricing of FreshBooks

• Lite $7.60 / month
• Plus $13.20 / month
• Premium $24 / month

Integrations

• Google Drive
• PayPal
• Slack
• Google Workspace
• Trello
• WordPress
• MailChimp
• Shopify
• Zip Recruiter
• Zapier
• Hubspot CRM
• Calendly

Rating

The average rating for FreshBooks is 4.5 out of 5.

Testimonial

Customer Support of FreshBooks

• Phone Support
• Email/Help Desk
• Chat
• FAQs/Forum
• Knowledge Base

Bottom Line

FreshBooks presents itself as a flexible and easy-to-use alternative for Wave Invoicing. Features like professional invoices that can be customized, tracking of invoices, and mobile invoicing convenience make it distinguishable. These features, along with its strong mobile support, simple layout, and cloud-based accounting capabilities, make FreshBooks a compelling choice for people looking for Wave Invoice alternatives.

5 - Xero 

Xero is an alternative to Wave Invoicing that caters well to small and medium-sized businesses. It offers features such as straightforward invoicing, effective financial reporting, and efficient bank reconciliation, all within a cloud-based environment. Aimed at simplifying accounting tasks, Xero makes financial management more approachable and less time-consuming for business owners.

List of Features

• Customize invoices
• Create and send invoices online
• Accept online payments
• Send automatic reminders
• Track invoice payments
• Create recurring invoices
• Manage multiple currencies

Top 3 Features of Xero 

1 - Customize Invoices

The 'Customize Invoices' feature offers a suite of customizable invoice templates, allowing businesses to align their invoices with their brand image. With an emphasis on professionalism, Xero makes sure that each invoice looks appealing and retains the essence of the company, building a strong customer relationship.

2 - Create and Send Invoices Online

With Xero, businesses can create and dispatch invoices smoothly online, keeping track of their financial transactions without any hassles. This feature's speed and convenience make it an asset for businesses aiming for efficient financial management.

3 - Create Recurring Invoices

This functionality saves businesses precious time by automating the invoice generation process for regular customers. It's an ideal alternative for businesses seeking automation in their financial processes, ensuring consistent billing and building long-term client relationships.

Pros of Xero

• All-inclusive cloud-based accounting software that incorporates both basic and advanced features.
• The user-friendly interface offers easy navigation, even for those new to the accounting software industry.
• Multi-currency support facilitates international invoicing and transactions, making it apt for businesses with a global clientele.

Cons of Xero

• Integration with third-party apps can be improved to guarantee thorough business management.
• The pricing model may be steep for sole proprietors or startups seeking basic accounting features.

Pricing of Xero

• Early: $15
• Growing: $42
• Established: $78

Integrations of Xero

• Google Drive
• PayPal
• Dropbox Business
• Google Workspace
• Microsoft 365
• Google Forms
• Mailchimp
• QuickBooks Time
• Shopify
• FreshBooks
• Zoho CRM
• Zapier

Rating

Xero has been given an average rating of 4.4 out of 5.

Customer Support of Xero

• Email/Help Desk
• Chat
• Knowledge Base
• FAQs/Forum
• 24/7 (Live rep)

Testimonials

Bottom Line

As a Wave invoice alternative, Xero, with its extensive features, is ideally suited for contemporary businesses. From customizable invoices to online payment acceptance, Xero bridges the gap between basic and advanced invoicing features, cementing its position in the online accounting software spectrum. 

6 - Invoice Ninja

Invoice Ninja is an efficient tool for small businesses and freelancers, serving as a valuable alternative to Wave Invoicing. It offers functionalities like easy invoicing, expense and vendor management, and integration with bank and financial accounts. Additionally, it provides capabilities for project, task, and time tracking.

List of Features

• Customizable invoice templates
• Recurring invoicing
• Auto-billing
• Custom late-payment reminder emails
• E-signatures
• Invoice reports
• Accounts aging and client statements

Top 3 Features of Invoice Ninja 

1 - Recurring Invoicing

The 'Recurring Invoicing' feature is a boon for businesses with regular billing cycles for specific clients. This feature eliminates the repetitive task of creating monthly invoices, automating the process, and ensuring timely billing. By employing this feature, businesses can allocate more time to other core functions, promoting efficiency and better financial health.

2 - Auto-billing

The 'Auto-billing' feature simplifies financial operations by automatically allowing businesses to bill their clients using saved credit cards. This smooth integration with payment acceptance reduces the chances of late payments and improves the user experience for businesses and their clients. 
3 - Invoice Reports

Invoice Ninja's 'Invoice Reports' offers detailed reporting on invoicing activities, providing insights into client payment behaviors, frequency, and much more. This extensive reporting helps businesses make informed decisions, adjust their billing practices, and optimize their financial strategies.

Pros of Invoice Ninja

• A user-friendly interface that guarantees ease of use, even for those unfamiliar with the complexities of accounting software.
• Rich invoicing features that cater specifically to freelancers and service-based businesses.
• It is a good Wave Alternative because of its reasonable price range, given the sophisticated features it provides.

Cons of Invoice Ninja

• Due to limited core accounting features, effective business accounting may require third-party apps or connections.

Pricing of Invoice Ninja

• Ninja Pro: $120/year
• Enterprise: $160/year - $960/year

Integrations

• PayPal
• Stripe
• Zapier
• Make
• Skeda
• SuperSaaS
• ServeManager
• Thryv
• ProjectManager.com

Ratings

The average rating for Invoice Ninja is 4.8 out of 5.

Testimonials

Customer Support of Invoice Ninja

• FAQs/Forum
• Email/Help Desk
• Chat
• Knowledge Base

Bottom Line

For companies that prioritize billing over other accounting tasks, Invoice Ninja is a great Wave Invoicing alternative because of its obvious emphasis on invoicing capabilities. Its collection of customizable invoice templates and automated billing guarantees businesses can smoothly handle their financial operations. The 'Forever Free' plan, in particular, provides organizations with a cost-effective way to test the platform's features without committing to anything.

Table Comparison - Top 3 Wave Invoicing Alternatives

Best of Best - Top 3 Wave Invoicing Alternatives

1 - ZarMoney

Standing out as the premier Wave Invoicing alternative, ZarMoney goes beyond merely mimicking basic accounting features. This cloud-based accounting software provides an unmatched user-friendly interface, ensuring that both seasoned accountants and entrepreneurs new to the financial area can track with ease. 

With its affordable price range, cutting-edge features, and focus on providing a thorough accounting solution, ZarMoney reaffirms its position at the top, offering an ideal Wave alternative for businesses of all sizes.

2 - QuickBooks Online

A heavyweight in the online accounting software industry, QuickBooks Online brings a strong suite of tools that cater to various business needs. From professional invoices to extensive reporting features, this platform offers a thorough approach to financial management. 

Especially notable is QuickBooks Online's ability to integrate with third-party apps, improving its capabilities in areas like inventory tracking, project management, and time tracking. As a Wave Alternative, QuickBooks Online presents a powerful combination of basic and advanced features, making it a favorite among many service-based businesses and independent contractors.

3 - Zoho Books

Zoho Books focuses on smooth-running the accounting cycle, providing businesses with a clear picture of their financial health. With customizable invoice templates and automatic payment reminders, Zoho Books offers businesses a way to maintain a professional front while efficiently managing their finances. 

Its integration capabilities with other Zoho products, such as contact management and project management tools, give businesses a full business management solution. As a Wave Invoice Alternative, Zoho Books shines in its ability to cater to both personal and business finances.

Conclusion

Finding the right alternative to Wave Invoicing hinges on identifying a solution that not only aligns with your financial management needs but also enhances your business's operational efficiency. The options available offer diverse features, from advanced invoice customization to seamless integration with other business tools catering to various business sizes and industries. 

While software like QuickBooks Online and Zoho Books offer many notable features and are widely used by businesses worldwide, ZarMoney is recognized as a leading choice. Its intuitive UI provides a complete business accounting solution.

Frequently Asked Questions (FAQs)

1. Why should I consider ZarMoney as a Wave Invoicing Alternative?

ZarMoney offers an all-inclusive set of features catering to basic and advanced accounting needs. Its user-friendly interface and strong set of tools make it an ideal choice for businesses looking for an efficient and reliable accounting solution.

2. How does ZarMoney's expense tracking feature compare to Wave's?

While both software offers expense tracking, ZarMoney provides a more detailed and intuitive system, allowing businesses to categorize, analyze, and optimize their expenses more effectively. The integrated features of the platform guarantee a smooth expense management experience.

3. Does ZarMoney have customizable invoices? How are they different from Wave's invoice templates?

ZarMoney's customizable invoices offer a wider range of personalization options. Users can adjust layouts, integrate brand elements, and tweak invoice details more extensively compared to Wave.

4. Can Wave Invoicing alternatives handle multiple currencies?

Yes, many invoicing and accounting software solutions offer multi-currency support, allowing businesses to send invoices, track expenses, and manage accounts in various currencies, which is ideal for businesses with international clients.

5. How can I guarantee the security of my financial data with these platforms?

Security is a top priority for reputable software providers. Look for features such as data encryption, secure data centers, compliance with industry standards (e.g., PCI DSS for payment processing), and user authentication methods. It’s also advisable to review the provider’s privacy policy and security measures.

6. What kind of customer support can I expect from Wave Invoicing alternatives?

Customer support offerings can vary significantly between providers, ranging from self-service resources (like FAQs and knowledge bases) to live chat, email support, and phone support. Consider what level of support you might need and check what each provider offers.

7. How do I choose the right invoicing software for my business?

Consider factors such as your business size, industry-specific needs, the complexity of your invoicing and accounting requirements, budget, preferred customer support channels, and any software you currently use that the invoicing system should integrate with. Utilizing free trials or demos can help in making an informed decision.

8. Is it possible to automate recurring invoices with these alternatives?

Many invoicing platforms offer automation features, including the ability to set up recurring invoices, automatic payment reminders, and auto-billing for regular clients, which can save time and reduce manual errors.