Establish Better Data Security with Cloud Accounting
So you’ve chosen the convenient, efficient route of cloud accounting for your business, yet something gnaws at you. Sure, it’s versatile. And yes, it can be comprehensive when you choose the right software package. But still there’s that troubling question…just how secure is your online accounting software?
Cloud Software Security Controls
Well, you can rest easily. You don’t have to stay up at night worrying about whether your small business accounting data is at risk. Cloud accounting in general, and ZarMoney in particular, has established a strong set of controls to
adequately protect your computer software and your data. You can count on an environment that employs basically the same physical security measures as do most banks. That’s vital because, according to national statistics, businesses lose billions of dollars annually to computer viruses alone.
At the application level, features like controlled access with three-part authentication, required password changes at specified intervals and strong session management with log-in timeouts are just a few of the safeguards employed in the cloud. At the platform level, a second set of security measures is normally implemented, such as biometric access controls, automated security scanning, hardened networks and firewalls, encryption on all data transmissions and more.
ZarMoney, for instance, provides role-based access limits so that you can provide certain levels of access, based on a staff member’s position within your company. We also include restrictive controls that can designate specific locations…such as the office, the home…where access can be allowed.
We live in a world where vigilance is imperative. Though you may have a very good anti-virus program for your computer, virus-makers get smarter every day, finding new, clever workarounds to invade your digital space. Fraud risk increases when your data is stored only on your computer. Aside from hackers, viruses, worms, spyware and identity theft, what do you if your laptop, along with all of its stored data, is lost or stolen? If this data is stored in the cloud, it remains intact and protected. If necessary, historic data can be restored within minutes. In addition, cloud infrastructure regularly undergoes third-party certifications and evaluations to ensure that it remains in good working order.
Built-in Monitors, Automatic Updates
At the same time, running a small business is a full-time job. So unless you happen to be an IT expert, it is virtually impossible to stay current with the latest technology in data security. With cloud software, this new technology is built into the system so that you don’t have to worry about staying abreast of every new innovation. You can be sure that updates are occurring regularly and that only authorized users have access to the software and data. With system
backups occurring automatically and off-site storage handled by servers that are constantly monitored and maintained by a data service center with privileged access only, there is no need to check and re-check the status of your security controls and their efficacy. Because you never need to install software on any
device, you also avoid the risks and hassles of improper installation.
Selecting Your Accounting Software Partner
While it’s true that most cloud-based bookkeeping software programs are significantly more secure than a premise-based system, it’s important to find the right accounting software partner. You should keep in mind such matters as the company’s level and accessibility of support, the software’s versatility and ease-of-use, as well as the various layers of security offered with the service. A reputable online accounting software provider will be happy to answer security questions and provide an overview of what it offers and how it protects your data.