When looking for the best inventory and invoice software, you will find multiple options available in the market.
Some are free or require monthly payments, while others require a small investment upfront but offer great value over time.When looking for the best inventory and invoice software, you will find multiple options available in the market, ranging from basic inventory management software to advanced tools offering real-time inventory tracking and inventory forecasting.
Some are free or require monthly payments, while others require a small upfront investment but offer great value over time, including features like customizable inventory management solutions, barcode scanning, and audit trails for comprehensive tracking.
In this article, we'll explore the top 10 inventory management tools, focusing on features like inventory levels tracking, multi-currency support, and sales reports, so you can find the best fit for your business needs.
Why Do You Need An Inventory Management Software?
With Inventory Management Software, you can easily track sales and orders in real time and view historical data from previous years. This helps you make informed decisions about how much inventory should be kept on hand at any given time.
It also allows users responsible for this process to see what items are selling well or poorly before making any purchase decisions—which means less time spent chasing down unsold merchandise!
Top 10 Inventory and Invoice Software
- ZarMoney
- QuickBooks Accounting
- ShopKeep by Lightspeed
- Vend POS System
- Free Invoice Generator by Invoiced
- InvoiceBerry Invoicing Software
- Xero Accounting Software
- InFlow Inventory Management Software
- Unleashed Software
- FreshBooks Cloud Accounting
1. ZarMoney
ZarMoney is a powerful cloud-based inventory management platform designed for small businesses. With features like inventory tracking, financial reporting, and customizable dashboards, it provides a comprehensive solution for managing inventory and invoicing.
ZarMoney helps businesses maintain real-time inventory tracking while also offering tools like automated workflows and multi-currency support. Whether you're tracking inventory levels or managing customer relationships, ZarMoney’s robust features simplify your day-to-day operations.
Features
- Invoicing
- Expense Tracking
- Inventory Management
- Bank Reconciliation
- Financial Reporting
- Multi-Currency Support
- Automated Workflows
- Customizable Dashboard
Pros
Here are some potential pros and cons of using ZarMoney as an inventory management software:
- Cloud-Based Flexibility and User-Friendly Interface
- Affordable Pricing with Strong Security and Support
- Comprehensive and Customizable Financial Management
Cons
-
Learning curve because of advanced features
Pricing
- Entrepreneur: $15/month (One User)
- Small Business: $20/month
- Enterprise: Starts from $350/month (30+ Users)
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2. QuickBooks Accounting
QuickBooks Accounting is the most popular accounting software and is known for being easy to use. This product is available in online and desktop versions, making it suitable for small, medium, and large businesses.
It can be used by anyone who needs basic bookkeeping or invoicing capabilities, but it also offers more advanced features if your business requires them.
These include a customizable chart of accounts, multiple access levels depending on your needs, integration with other applications (like Salesforce), auto-populating reports based on data from those sources, and much more!
Features
- Expense Tracking
- Inventory Management
- Financial Reporting
- Multi-User Access
- Sales and Income Tracking
Pros
- User-friendly
- Scalability
- Feature-rich
- Cloud-Based Access
Cons
- Learning curve
- Subscription service
- Limited customization
- Potentially high cost
Pricing
- QuickBooks Simple Start: $30/month
- QuickBooks Essentials: $55/month
- QuickBooks Plus: $85/month
- QuickBooks Advanced: $200/month
3. ShopKeep by Lightspeed 
ShopKeep by Lightspeed is a POS and retail management system that helps you manage your inventory and sales.
It is suitable for small to medium-sized businesses and is known for its amazing features. ShopKeep offers a cloud-based system that helps business owners manage sales, inventory, and customer relationships efficiently.
The software has a tremendous competitive advantage, with built-in integrations with many other popular business tools. You can sync it with your ShopKeep account or use it as a standalone POS system.
Features
- Point-of-Sale (POS) System
- Label printing and reporting
- Inventory Management
- E-commerce Integration
Pros
- User-friendly interface
- Customizable
- Integrates with other systems
Cons
- Costly
- Limited customization options
- Limited international support
- Requires internet connection
Pricing
- Basic Plan: $49/month
- Essential Plan: Contact vendor for details
- Advanced Plan: Contact vendor for details
4. Vend POS System 
Vend POS System is a cloud-based POS system that helps you manage your business. It's easy to use and can be integrated with other apps, like Shopify, so you can sell more using one platform.
Vend POS System comes with built-in inventory management tools, so you don't have to worry about keeping track of stock levels or tracking sales figures after each sale is made.
Moreover, it also integrates well with QuickBooks Online (QBO), which means all your financial information is in one place instead of being scattered across multiple applications.
Features
- Cloud-based POS system
- Built-in inventory management tools
- Simplifies your financial information
- Multi-Store Management
- Customizable Reporting
Pros
- User-friendly interface
- Customizable
- Integrates with other systems
Cons
- Costly
- Learning Curve
- Requires internet connection
- Limited customization options
Pricing
- Vend Lite: $69 per month (billed annually)
- Vend Pro: $89 per month (billed monthly)
- Vend Enterprise: Prices available upon request
5. Free Invoice Generator by Invoiced 
If you're looking for a free invoice generator that's easy to use and can be used on multiple devices, this is the one.
It has an intuitive dashboard where you can create invoices and print them out quickly. You can also export your data in PDF format or email it directly to clients.
One of the best things about this software is its "Extended Validation" feature which is a certification from Google, Amazon Web Services (AWS), etc., which ensures the authenticity of all documents submitted by users through its built-in review process before approving them as authentic documents submitted by real business owners.
Features
- User-friendly interface
- Available for multiple devices
- Creates and prints invoices easily
- Customer Relationship Management (CRM) integration
- Extended Validation feature
Pros
- Free
- Customizable
- Easy to use
- Multiple languages
Cons
- Limited features
- No mobile app
- Requires internet connection
- No customer support
6. InvoiceBerry Invoicing Software 
InvoiceBerry is a cloud-based invoicing software for small businesses. It has a simple interface and works on any device with an internet connection.
The app's user base includes more than 1 million users worldwide, who can create invoices, manage their accounts, and make payments through their desktop or mobile device.
Features
- Cloud-based Software
- User-friendly interface
- Works on multiple devices
- Simplifies your financial information
Pros
- Customizable invoices
- Multiple languages
- Integrates with other systems
- Mobile app available
Cons
- Cost
- Lacks advanced accounting features
- Scalability issues
- Limited customization options
Pricing
- Solo: $15 per month
- Pro: $30 per month
7. Xero Accounting Software 
Xero Accounting Software is a cloud-based accounting software that offers an easy-to-use interface and has a lot of integrations with other applications.
It's also one of the best options for integrating with online data storage such as Dropbox and Google Drive, allowing you to access your inventory information from anywhere!
Xero is an excellent choice for small businesses as it has all the features needed by startups or freelancers.
Features
- Cloud-based accounting software
- User-friendly interface
- Allow users to inventory information from anywhere
- Manage expenses and costs
- Create Invoices
Pros
- Comprehensive accounting software
- User-friendly interface
- Customizable
- Integrates with other systems
Cons
- Cost
- Can be complex
- Limited Customer Support
- Limited customization options
Pricing
- Early: $13 per month
- Growing: $37 per month
- Established: $70 per month
8. InFlow Inventory Management Software 
InFlow is cloud-based inventory management software for small businesses. It's easy to use, even for non-tech-savvy users, and has many features that make it worth its price.
InFlow's main selling point is its cloud-based nature, which means that all of your data is stored on its servers and accessible from anywhere.
In addition to tracking what products are in stock at each location, InFlow also allows users to set up automatic shipment notifications when certain items are low on supply or need restocking (or both). This helps prevent overstock issues.
Features
- Cloud-based inventory management software
- User-friendly interface
- Allow users to inventory information from anywhere
- Order Management
- Integration with Accounting Software
Pros
- Comprehensive inventory management
- Customizable
- Integrates with other systems
- Mobile app available
Cons
- Cost
- Learning Curve
- Mobile app may lack some functionalities
- Limited customization options
Pricing
- Lite Plan: $89 per month (billed annually)/$99 per month (billed monthly)
- Regular Plan: $219 per month (billed annually)/$239 per month (billed monthly)
- Plus Plan: $439 per month (billed annually)/$499 per month (billed monthly)
- Enterprise Plan: Custom pricing
9. Unleashed Software
Unleashed Software is best for wholesale and retail distribution. It's a cloud-based inventory software solution that helps companies manage their inventory, orders, and customers.
The company also has some nice perks like 24/7 phone support via live chat or email (no waiting on hold) and free technical support for life.
Features
- Cloud-based inventory management software
- User-friendly interface
- 24/7 Phone Support
- Allow users to inventory information from anywhere
Pros
- Comprehensive inventory management
- Customizable
- Mobile app available
Cons
- Cost
- Can be complex to set up and use
- Limited Integrations
- Limited customization options
Pricing:
- Growth: $99 per month
- Enterprise: Prices available upon request
10. FreshBooks Cloud Accounting 
FreshBooks is a cloud-based accounting software for freelancers and small businesses. It has a simple, intuitive interface that allows you to create invoices and track your time from anywhere.
FreshBooks Cloud Accounting provides users with the tools they need to get their business up and running quickly.
In addition to being able to access all of the info in your QuickBooks online account, it also offers an easy way to make payments (and even split fees) between multiple clients using Freshbooks' invoice pads or "Invoicing Groups."
Features
- Cloud-based inventory management software
- User-friendly interface
- Allow users to inventory information from anywhere
Pros
- Comprehensive invoicing and accounting software
- User-friendly interface
- Customizable
- Integrates with other systems
Cons
- Cost
- Lacks Some Advanced Features
- Limited customization options
Pricing
- Lite: $15 per month
- Plus: $25 per month
- Premium: $50 per month
Best of the Best
Here are the top three picks from the list of inventory and invoicing software:
1. ZarMoney
ZarMoney stands out as the best all-in-one inventory and invoicing solution. It combines powerful features, user-friendly design, and affordability, making it ideal for businesses of all sizes. With tools like automated invoicing, inventory tracking, and seamless integrations, ZarMoney ensures efficient financial management.
2. QuickBooks Online
Perfect for small to medium-sized businesses, QuickBooks Online offers a balance of inventory management and invoicing features. Its scalability and advanced reporting tools make it a strong choice for growing companies.
3. FreshBooks
FreshBooks is an excellent option for freelancers and small businesses needing easy-to-use invoicing and basic inventory tools. It simplifies financial tasks while maintaining accuracy and professionalism.
These tools cater to different business needs, but ZarMoney takes the lead with its comprehensive features and cost-effective pricing.
Conclusion
Choosing the right inventory and invoice software can transform your business processes, whether you’re a small business owner, a retailer, or part of a larger enterprise. Tools like ZarMoney, QuickBooks, and ShopKeep provide excellent solutions with features such as real-time inventory tracking, automated workflows, and customizable reporting.
ZarMoney, in particular, stands out as a comprehensive inventory management tool, offering advanced inventory automation, customizable dashboards, and cloud-based functionality at an affordable price.
Evaluate your business needs, from inventory levels tracking to barcode generation and reporting, and select the software that fits your operations seamlessly.
Frequently Asked Questions
1. What is inventory and invoicing software?
Inventory and invoicing software helps businesses manage stock levels, track inventory, and create professional invoices. It streamlines processes, ensuring accurate record-keeping and efficient operations. Features like batch tracking, serial number tracking, and barcode scanning enhance the accuracy of stock management, while tools like inventory control software and inventory forecasting support effective decision-making.
2. Why is inventory and invoicing software important for businesses?
Such software saves time, reduces errors, and provides real-time insights into inventory and financial data. With tools like customizable inventory management solutions, businesses can track item codes, manage packing lists, and monitor purchase prices, enabling better control over stock and billing processes.
3. Can small businesses benefit from inventory and invoicing software?Absolutely! Small businesses can use these tools to automate repetitive tasks, track stock levels, and ensure timely invoicing. Features like basic inventory management software and inventory alerts help maintain stock thresholds, preventing excess or insufficient inventory while supporting growth.
4. Is cloud-based inventory and invoicing software secure?
Yes, reputable cloud-based inventory management platforms implement robust security measures, including data encryption and regular backups, to protect sensitive information.
5. How do I choose the right inventory and invoicing software for my business?
Look for software that fits your business size, budget, and specific needs. Consider features like inventory tracking, automated invoicing, integrations, and customer support. Advanced tools may also offer functionalities like inventory on time, audit trails, and shipment tracking to streamline operations.
6. Why is ZarMoney the best choice for inventory and invoicing?
ZarMoney offers an all-in-one solution that’s easy to use, affordable, and packed with features like automated invoicing, inventory tracking, and seamless integrations. It supports advanced inventory features such as real-time inventory tracking, detailed reporting, and stock alerts, making it ideal for businesses of all sizes.
7. Can I integrate inventory and invoicing software with other tools?
Yes, most inventory and invoicing software, including ZarMoney, offers integrations with accounting software, payment gateways, and CRM tools. This allows businesses to manage customer demand, generate sales reports, and streamline communications with customers efficiently.
8. Is training required to use inventory and invoicing software?
While most software like ZarMoney is designed to be user-friendly, many providers offer tutorials, guides, and customer support to help users get started quickly. Features like built-in functionality, email templates, and client portals further simplify the user experience.
9. Does inventory and invoicing software support multiple users?
Yes, most software solutions, including ZarMoney, support multiple users with role-based permissions, making it ideal for teams to collaborate effectively. Additional users can access customizable dashboards, manage product variants, and monitor stock transfers across warehouse locations.
10. Can inventory and invoicing software handle tax calculations?
Yes, many tools come with built-in tax calculation features, ensuring compliance with local tax regulations while generating invoices and financial reports. ZarMoney includes this functionality along with features like batch tracking, real-time inventory updates, and advanced reporting to simplify tax management for businesses.
