Square Invoices has become a cornerstone for many small businesses, offering a straightforward way to send invoices and receive payments. Its appeal lies in its simplicity and integration with Square's broader suite of financial tools.
However, it's not a one-stop solution. Every business has unique needs, especially regarding invoicing and managing finances. Whether you're looking for features that Square doesn't offer, more competitive pricing, or just a different user experience, there's a whole world of alternatives out there.
This blog explores the top alternatives to Square Invoices, helping you find the invoicing software that fits your small business perfectly. Let's take a closer look at what's available and how these options compare against each other.
Here’s the list of alternatives to Square Invoices that we believe are currently the best in the market.
ZarMoney stands out as a cloud-based accounting software designed to meet the diverse needs of small businesses. This platform offers a comprehensive suite of features beyond invoicing, including inventory systems, purchase orders, and financial reporting. Its user-friendly interface allows for easy navigation and management of financial tasks, making it accessible to those who might not have extensive accounting knowledge.
For small businesses, ZarMoney provides more than just invoicing features, giving a reliable and scalable option that grows with your business needs.
Here’s a list of features that make ZarMoney a great cloud-based accounting software for businesses.
Amongst all the invoicing features provided by ZarMoney, the top 3 features that make ZarMoney the best invoicing software for your business are.
ZarMoney takes the hassle out of billing and invoicing with its online invoicing feature. Businesses can create and send professional invoices in moments, ensuring a smooth billing and invoicing process. This feature is a game-changer for maintaining cash flow and enhancing customer interactions with minimal effort.
Automated billing by ZarMoney simplifies recurring billing and payments, saving time and reducing manual errors. It's perfect for businesses with subscription models or regular clients, making it easier to manage ongoing transactions and keep revenue streams consistent without constant oversight.
ZarMoney's inventory management system is incredibly strong, offering real-time tracking of stock levels, orders, and deliveries. This feature helps businesses with inventory tracking and optimizing complex inventories for efficiency and cost-effectiveness. It's an important tool for managing resources effectively and meeting customer demand promptly.
Advanced features have a learning curve, which could become a bit overwhelming for fresh users.
ZarMoney has 3 different pricing plans to choose from - Entrepreneur, Small Business, and Enterprise.
Each package also has a 15-day free trial that you can avail of before buying the package.
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ZarMoney emerges as a compelling alternative to Square Invoices for small businesses by offering a broad set of features that extend well beyond basic invoicing. While Square Invoices excels in simplicity and integration with Square's payment system, ZarMoney provides small business tools that support businesses as they grow without necessitating additional software. This makes ZarMoney an excellent choice for small businesses looking for a scalable, all-in-one financial management solution that can adapt to their evolving needs.
QuickBooks Online is a beacon for small businesses seeking cloud-based accounting software. It's more than just an invoicing tool; it's a comprehensive financial management platform that simplifies everything from tracking sales and expenses to managing payroll.
With features designed to automate day-to-day tasks, businesses can spend less time on paperwork and more time growing their operations. Whether sending invoices, reconciling bank transactions, or generating financial reports, QuickBooks Online provides a reliable foundation for managing your business finances effectively.
Here is a list of features that make QuickBooks Online worthy invoicing software for our list of alternatives.
The top features of QuickBooks Online that set it apart from other software in our list of alternatives are.
QuickBooks Online lets you create invoices that reflect your brand's identity, offering customization options that help your invoices stand out. This personal touch can enhance your professional image and improve customer experience, making each interaction with your business memorable.
With QuickBooks Online, you can set up automated invoicing to save time and ensure consistency in your billing cycle. This feature is ideal for common billing, reducing the manual effort required to send out invoices and helping you stay on top of your accounts receivable with less hassle.
Stay in the know with QuickBooks Online's invoice tracking feature. It lets you see when your invoices are viewed and paid, giving you real-time insights into your cash flow. This visibility helps you manage your finances more effectively and follow up on outstanding payments efficiently.
Compared to some alternatives, QuickBooks Online can be more expensive, especially as you add more features or users.
QuickBooks offers three different packages, Simple Start, Essentials, and Plus, which you can also try for free for a 30-day trial period.
You can check out what you will get from each package by visiting their pricing page.
QuickBooks Online stands out as a strong alternative to Square Invoices for small businesses by offering a more expansive set of financial management tools. Its strengths lie not only in personalized and automated invoicing but also in its ability to provide deep insights into your business's financial health through advanced reporting and tracking features. With the added benefits of scalability and mobile access, QuickBooks Online caters to the evolving needs of small businesses, making it an ideal choice for those looking to manage their finances more effectively and grow their operations.
FreshBooks is a cloud-based accounting software that's been a game-changer for freelancers and small businesses alike. It shines by making invoicing, expense tracking, and time management not just manageable but actually easy.
With a focus on design and user experience, FreshBooks offers tools that feel natural from the start. FreshBooks also boasts excellent customer support, ensuring that help is on hand whenever it's needed. For small businesses looking for an alternative to Square Invoices that doesn't cut corners on functionality or user-friendliness, FreshBooks presents a compelling option that's hard to overlook.
FreshBooks offers a wide range of features that can be useful for you. Here’s a list of features that can help make your switching decision easier.
Among its various features, listed below are the features that’ll be most useful for small businesses looking for an alternative to Square Invoices.
FreshBooks shines with its customizable invoices feature, allowing businesses to add a personal touch to their billing and invoicing. This not only makes invoices look professional but also aligns them with the company’s branding, making every client interaction a reflection of the business's identity.
The automated billing feature in FreshBooks is a time-saver for recurring invoices, minimizing the need for manual input each billing cycle. This efficiency not only helps in maintaining consistency in billing and invoicing but also ensures that payments are requested on time, and in turn improves your cash flow too.
For businesses serving an international client base, FreshBooks' multi currency payment processing is invaluable. It allows invoices to be sent in the currency preferred by the client, simplifying the payment process and enhancing the customer experience, making it a breeze to manage global online transactions.
FreshBooks' pricing can be a bit higher than some other alternatives, especially for businesses scaling up and requiring access to additional users or advanced features.
FreshBooks offers three different packages, Lite, Plus, and Premium, which you can also try for free for a 30-day trial period.
You can also get the Select package by talking to an expert, which has everything from the Premium package plus more modules to fulfill all your business requirements.
FreshBooks is a competitive alternative to Square Invoices for small businesses by prioritizing ease of use, flexibility, and efficiency in its range of financial management tools. With its strong emphasis on customizable invoicing, smooth online payments, and strong automation features, FreshBooks facilitates the accounting process, allowing business owners to focus more on growth and less on administrative tasks. The platform's ability to cater to international sales through multi-currency invoicing and its all-inclusive reporting capabilities further enhance its appeal.
Zoho Invoice is a cloud-based invoicing solution convenient for small to medium-sized businesses seeking a straightforward and efficient way to manage their billing processes. Part of the extensive Zoho suite, this platform stands out for its simplicity, affordability, and comprehensive features.
Zoho Invoice is designed to simplify every aspect of the invoicing cycle. Moreover, its time-tracking capabilities and detailed reports provide valuable insights into business performance, helping users make informed decisions.
For small businesses in search of an alternative to Square Invoices that offers a balance of functionality, ease of use, and integration capabilities, Zoho Invoice presents an exciting option.
Here’s a long list of features provided by Zoho Invoice that makes it a member of our curated list of alternatives to Square Invoices.
Among all of its features, Zoho Invoice is most known for the following features.
Zoho Invoice excels at allowing businesses to create invoices that reflect your brand. With a wide range of customization options, you can ensure each invoice reflects your brand's identity, making your business look more professional and polished in the eyes of your clients.
The automated payment reminders feature of Zoho Invoice takes the awkwardness out of chasing payments. By setting up gentle nudges for clients, businesses can improve cash flow without needing direct, potentially uncomfortable conversations about overdue payments.
For businesses that bill based on time spent, Zoho Invoice's time tracking feature is invaluable. It enables accurate logging of hours worked directly into invoices, ensuring clients are billed precisely for the time invested, improving the billing and invoicing process for service-oriented businesses.
Zoho Invoice is free to use, with a simple signup.
Zoho Invoice is an exceptional alternative to Square Invoices, especially for small businesses seeking a balance between functionality and ease of use. With its highly customizable invoices, automated payment reminders, and comprehensive time tracking, Zoho Invoice simplifies and improves the invoicing process. Its integration capabilities with other Zoho apps and third-party services offer a hassle-free business management experience. Zoho Invoice offers the perfect blend of features, affordability, and user-friendliness for small businesses looking for an invoicing solution that can grow with them while keeping financial management straightforward and effective.
Xero is a cloud-based software that's been a game-changer for small to medium-sized businesses looking to improve their financial processes. Xero offers a suite of tools designed to make accounting tasks, from invoicing to expense tracking, not just simpler but also more efficient.
Its user-friendly interface ensures that even those without an accounting background can easily navigate its features. For companies seeking an alternative to Square Invoices that doesn't compromise on functionality and offers extensive financial management capabilities, Xero presents a compelling choice.
There are plenty of features that make Xero an excellent choice as an alternative to Square Invoices. All of these features are listed below.
These are the top three features that set Xero apart from other invoicing software.
Xero’s customizable invoices allow businesses to create professional and personalized invoices easily. This feature enables you to align invoices with your brand's identity, ensuring a consistent and professional look across all customer interactions.
Offering multiple payment options through Xero simplifies the payment process for your customers, making it quicker and more convenient for them to settle their invoices. This flexibility can lead to faster payments and improved cash flow for your business.
The automatic reminders feature in Xero helps businesses stay on top of their receivables by sending timely notifications to clients about upcoming or overdue payments. This reduces the manual effort involved in following up on payments, ensuring better cash flow management.
The cost may be higher than other alternatives, especially for small businesses requiring advanced features or multiple-user access.
Xero offers three pricing models: Early, Growing, and Established. You can choose which package you want according to your needs or the growth stage of your business.
Xero offers small businesses an intuitive financial management solution that goes beyond the capabilities of Square Invoices. With features like customizable invoices, multiple payment options, and a user-friendly mobile app, Xero optimizes the invoicing and accounting processes, making it easier for businesses to manage their finances efficiently. Its real-time financial insights help business owners make informed decisions, promoting growth and stability. For small businesses looking for an intuitive, user-friendly alternative to Square Invoices, Xero presents a convincing option that supports a wide range of financial tasks with ease and precision.
Bonsai is a platform designed specifically for freelancers and small businesses, aiming to boost the entire workflow from proposal to payment. Bonsai's invoicing tool is particularly notable for its ease of use, allowing users to generate professional invoices quickly, set up recurring payments, and track expenses without getting tangled in complex financial details.
For those seeking an alternative to Square Invoices that is well-suited to the unique needs of freelancers and small businesses, Bonsai offers a blend of functionality and user-friendliness that is hard to beat.
Here’s a list of invoicing features of Bonsai that make it a competitor worthy of being in our list of alternatives.
The top three features that make Bonsai shine are as follows.
Bonsai optimizes your billing with automated invoices, allowing you to focus more on your work and less on administrative tasks. Set up once, and let Bonsai handle the rest, ensuring you're paid on time without the need for constant follow-up.
The platform prioritizes the security of your average transactions, offering secure payment options that give both you and your clients peace of mind. With Bonsai, you can confidently manage your finances, knowing that every transaction is protected.
Bonsai isn't just about invoicing; it also provides legally vetted contract templates that are easy to customize, making it simple to secure your services and establish clear client expectations. This unique feature ensures you're professionally covered on all fronts.
More focused towards small businesses and freelancers, might not be suitable for larger businesses.
Bonsai offers a straightforward pricing structure with three packages: Starter, Professional, and Business.
You can also opt for additional:
Bonsai offers a unique solution for freelancers and small businesses seeking a more personalized and efficient approach to invoicing and project management. With features like automated invoices, secure payments, and customizable contracts, Bonsai facilitates the administrative side of running a business. Its focus on security and ease of use makes it an attractive option for those who prioritize hassle-free financial transactions. For small businesses and freelancers looking for an alternative to Square Invoices that offers a broad set of tools designed to fit their specific needs, Bonsai poses as a smart choice, blending functionality with simplicity.
Sage Accounting is a cloud-based financial management software designed for small and medium-sized businesses. It is known for its user-friendly approach to accounting and invoicing, making it accessible for business owners who may not have extensive accounting knowledge.
Sage offers a range of features, including invoicing, expense tracking, and cash flow forecasting, all aimed at optimizing the day-to-day financial operations for businesses. For those seeking an alternative to Square Invoices, Sage Business Cloud Accounting offers a reliable solution that balances simplicity with the depth of financial tools necessary for effective business management.
The features of Sage Accounting that make it an integral part of this list are as follows.
The top features of Sage Accounting that make its case for being added in this list are.
Sage Business Cloud Accounting allows users to create invoices that perfectly reflect their brand. This customization helps businesses communicate better by adding a professional touch to their billing and invoicing communications, establishing a stronger connection with their clients.
For online businesses operating globally, Sage's multi-currency options are a game-changer. This feature enables you to invoice clients in their local currency, simplifying transactions for both parties and improving the customer experience on a global scale.
Sage Business Cloud Accounting makes the payment process easier with its direct payment feature. This allows customers to pay invoices quickly and securely directly through the invoice, enhancing the customer experience and improving cash flow for businesses.
Advanced features might be more costly than the competitors in the market.
Sage Accounting offers three packages: Start, Standard, and Plus. Each package comes with a 3-month free period at the start.
Sage Accounting emerges as a valuable alternative to Square Invoices for small businesses by offering a blend of ease of use and a broad range of financial management features. With capabilities like customized invoicing, multi-currency support, and mobile access, Sage Accounting addresses the diverse needs of mobile businesses, enabling them to manage their finances efficiently and effectively. Its focus on easing complex financial tasks, coupled with the ability to provide real-time insights into business performance, makes Sage Accounting an ideal choice for small businesses looking for a solution that supports both their current needs and future growth.
|
Features |
ZarMoney |
QuickBooks Online |
FreshBooks |
|
Customizable Invoices |
✅ |
✅ |
✅ |
|
Automated Billing |
✅ |
✅ |
✅ |
|
Online Payment |
✅ |
✅ |
✅ |
|
Expense Tracking |
✅ |
✅ |
✅ |
|
Time Tracking |
✅ |
✅ |
✅ |
|
Inventory Management |
✅ |
❌ |
❌ |
|
Multi-Currency Support |
✅ |
✅ |
✅ |
|
Reporting and Analytics |
✅ |
✅ |
✅ |
|
Integrations |
✅ |
✅ |
✅ |
ZarMoney distinguishes itself as an invoicing solution for small businesses by offering advanced inventory features alongside traditional invoicing features. This makes it an ideal choice for businesses that not only need to manage finances but also want to keep a close eye on their stock levels, orders, and product information without integrating multiple systems.
ZarMoney's capability to track expenses and time, coupled with multi-currency support, allows businesses to manage their operations more effectively, making it a well-rounded tool for diverse small business requirements.
QuickBooks Online shines as an invoicing solution for its extensive ecosystem and deep accounting capabilities. It's particularly favored by businesses that require more than just invoicing, such as detailed financial reporting, tax preparation, and payroll services. The platform's wide range of integration options with other business tools and customer service and features make it a versatile choice for those who rely on various applications to run their business.
While it may not offer as advanced inventory management solutions as ZarMoney, its strengths in other areas of financial management make it a powerful ally for small businesses looking to make their accounting practices easier.
FreshBooks is specialized to meet the needs of freelancers and service-based small businesses, emphasizing ease of use and client management features. It stands out for its intuitive interface and straightforward invoicing capabilities, making it easy for businesses to send professional invoices, track time directly to projects, and manage expenses efficiently. FreshBooks also excels in client communication and project management, offering tools that facilitate easy interactions and clear project tracking.
While it may not have the extensive inventory management capabilities of ZarMoney or the broad accounting features of QuickBooks Online, FreshBooks offers a focused set of tools designed to simplify the day-to-day financial tasks of its core user base.
After exploring various invoicing solutions for small businesses, we discovered a variety of options, each with its unique strengths. However, when it comes to finding a solution that not only matches but also exceeds the capabilities of Square Invoices, ZarMoney is positioned as a front-runner. Its most attractive feature, an in-depth inventory management system combined with a suite of billing, invoicing, and financial tracking tools, places ZarMoney as the top pick for businesses looking to manage their operations under one roof. The ability to customize invoices, automate billing, and support multi-currency transactions makes ZarMoney not just an alternative but a preferable choice for businesses aiming to optimize their financial processes. While each of the solutions reviewed brings something valuable to the table, ZarMoney's all-inclusive approach to financial management solidifies its status as the top recommendation for ambitious businesses ready to evolve from Square Invoices.
Wave Accounting offers a strong set of invoicing capabilities at no cost. However, it may lack some of Square's advanced features or integrations.
The best software that you can use to create an invoice for small businesses is ZarMoney. Simply log in to your account, navigate to Invoices>>Create Invoice, fill in customer and product details,set the prices and payment terms, and send the invoice out. You can also customize the invoice to reflect your brand identity.
While ZarMoney is well-suited for all types of businesses, FreshBooks might be better suited for other business types requiring ease of use and simple business management tools.
Look for invoicing software that offers data encryption, complies with PCI DSS standards for payments, and follows local financial regulations and tax compliance.
With so many products in the market, it is important for most accounting software to offer integration capabilities with other invoicing software. It depends on each particular product but it is highly likely that any invoicing software from our list will integrate with your business accounting software.
The most important aspects you need to consider are your needs, industry-specific features, integration with your existing tools, scalability, and reviews or recommendations by existing users.
Yes, credit card processing is secure if you choose a known provider that follows industry standard tax compliance rules. These standards, like PCI DSS, are set to protect the data of your customers, and it is important to choose a processor that follows these regulations.